How to Set Up an Email Signature in Outlook

Create a signature in Outlook and set it to add automatically to new messages and replies.

1. Open the Signatures settings

   In classic Outlook, click File, Options, Mail, then the Signatures button. In new Outlook or Outlook on the web, click the gear icon, then Mail, then Compose and reply.

2. Create a new signature

   Click New, type a name like Work, then type your signature in the editing box — name, title, company, and phone. Use the formatting toolbar to adjust font, color, and add a logo or link.

3. Assign it to new messages and replies

   In the Choose default signature area, set your email account, then pick this signature for New messages and, if you want, for Replies/forwards from the drop-down menus.

4. Save and send a test

   Click OK (or Save), then open a new email to confirm the signature appears automatically. Adjust spacing or details if needed.